There’s all sorts of staff needed for any type of event. Whether you are planning an simple events like local chamber of commerce parties or something more comprehensive like a trade show, you need the right type of event staff. The best way to achieve the results you want is to avoid these five mistakes and work with a professional Toronto event staffing agency to ensure every detail is covered.
Dealing with an Unproven Source of Event Staff
You do want to pull off the event without going over the budget, but there are certain aspects that require only the best. Choosing the best event staff is one of those aspects. Your best bet is to only deal with a reputable agency that has a proven track record with the type of event you are hosting.
It’s true that one agency may do a wonderful job with smaller affairs, but what can they do with an event that has an anticipated attendance of a couple of thousand people? Always look beyond the general reputable and drill down to the type of events that seem to be the ideal niche for the agency. Only go with one that knows what you need and has the resources to provide it.
Overlooking the Screening Process
Even after you find the right service for event staffing in Montreal, it pays to find out what sort of screening is done before any staff are assigned to your event. This is especially important if you are planning on entertaining important customers or others who are in a position to provide some type of help in terms of career mobility or something you consider important. Essentially, you want to ensure that all the staff assigned to the event possess the qualities needed to make sure the evening is a complete success.
Unless the agency is willing to provide some details about how they assign staff to the event, your best bet is to look elsewhere.
Failing to Make the Agency Aware of Any Special Arrangements Needed
Even the best agency cannot anticipate every need of the customer. That means you should not make any assumptions about what duties the staff will provide. Be specific and it will be easier for the agency to supply event staff that know exactly what needs to be done.
For example, if the upcoming event is a stag party, be specific about what stag hostesses are expected to do. Will some of them serve food and beverages, others greet guests at the door, and still others provide a song and dance or similar form of entertainment during the party? If so, discuss that with the agency and there will be no last minute surprises.
Failing to Ask About Payment Arrangements
Always ask about payment arrangements before getting into the planning with the agency. Understand if some portion must be paid in advance and what payment options are accepted. That will prevent an awkward situation from arising later.
Not Asking About Tipping Policies
Some event staffing services discourage tipping while others have no rules against it. Find out in advance what the policy happens to be. You can make sure the guests know in advance what is considered proper and will eliminate this potentially embarrassing subject from coming up during the event.
Remember that successful planning requires making sure no detail is overlooked. With support from the right type of event staff, your event has every chance of being a complete success.